EurasianECTA

"EURASIAN COLORECTAL TECHNOLOGIES ASSOCIATION"
(E.C.T.A.)


REGULATIONS


Approved by the Founding Members, Naples 2008


SCOPE

Article 1- Regulations and administration

1. This Regulations aims to full regulate, in compliance with the statutory rules, the organization, the functioning and the work of the Eurasian Colorectal Technology Association (E.C.T.A.).

MEMBERS

Article 2 - Requirements for admission to Ordinary Member

2.1 - In accordance with the article # 8 of the Statute, may become Members of the Eurasian Colorectal Technology Association (E.C.T.A.) those who are in possession of the following requirements:
A) Degree in medicine and surgery;
B) They must practise their career in the field of Coloproctology
2.2 - To prove the requirements of the Statute, the Candidate must send to the Governing Council their curriculum vitae and the list of publications.

Article 3 - Requirements for admission to Aggregate Member

3.1 - Pursuant to. 8 of the Statute, may become Aggregate Members of Eurasian Colorectal Technologies Association those who are in possession of the following requirements:
Even not graduates in Medicine, they exercise professional activities in the field of Coloproctology or are concerned for a number of reasons for this branch of Medicine;
3.2 - The Candidate must send own curriculum vitae to the Governing Council, to prove the requirements of the Statute.

Article 4 - Member fee

4.1 - Under Article. 8 of the Statute, Ordinaries and Aggregates Members are required to pay in advance the annual fee (from January 01 to December 31) which is determined early in € 150.00. If required, it will be allowed to pay a reduced fee, for the amount corresponding to € 100.00, to members who should not receive the scientific journal "Techniques in Coloproctology", as already received as members of other associations .
4.2. The Governing Council, for reasons of budget, may decide to increase the Member fee. The resolution must be taken with the majority provided by the Statute and take effect starting from the next financial year.
4.3. Any contribution by the Members must be approved by the Assembly.

Article 5 - Rights

5.1. The member in good standing with the payment of the annual fees is entitled:
-- To take part in meetings of the Members and to express his Vote, as required by the Statute;
-- To receive the publications of the Association;
-- To use the services offered by the head office;
-- To take part in the scientific activities of the Association.

Article 6 - Tardiness

6.1. The member in the first two years of arrears can not exercise the right to vote in the Assembly and does not receive the publications of the Association. Following the expiry of two years of arrears, he is revoked by resolution of the Governing Council.
6.2. The member can be readmitted after payment of all outstanding fees. The Governing Council decides about the readmission of the member.

Article 7- Revocation

7.1. The Assembly may revoke the status of member from any category, on a proposal from the College of Probi Viri.
7.2. The Governing Council will decide on the proposal with the majority required by the Statute.

Article 8 - Honorary Members

8.1 - According to the provisions of art. 8 of the Statute, the Honorary Members are appointed by Members Assembly on a proposal from the Governing Council.
For organization's reasons, in partial derogation from the rules provided by the Statute, and limited to the period of activity of the first Board of Directors, the Governing Council can decide to appoint Honorary Members on a proposal by one or more members of the Governing Council, to be sent to the Secretary. These appointments will be subject to ratification by the Members Assembly.
8.2 - The Honorary Members have all the rights of Ordinary, and are exempted from paying Association fee.
8.3 - When drafting this regulation are appointed Honorary Members the following (in alphabetic order):

Donato Altomare (Italy),
Luigi Bucci (Italy).
Gerhard Buess (Germany),
Adam Janusz Dziki (Poland),
Angelita Habr Gama (Brazil),
Indru Khubchandani (U.S.A. - India),
Shin-ei Kudo (Japan),
Paul Antoine Lehur (France),
Graham Newstead (Australia),
John Nicholls (U.K.),
Steven Wexner (U.S.A.),
Andrew Zbar (Australia).

These appointments will be subject to ratification at the next Members Assembly.

ORGANS

Article 9 - Inscribed Members Assembly

9.1. The Assembly is made only by Inscribed Members in good standing with the payment of the fees.
9.2. The President will convoke the Assembly under the rules of Article 11 of the Statute.
9.3. The first and second convocation of the Assembly should be made in the same notification, by E Mail or by fax, containing the indication of the date, time and location of the two meetings and the subjects to be covered. That list will be posted on the bulletin on the E.C.T.A Website at least fifteen days before the date fixed for the first call.
9.4. The Member can be represented in the Assembly by other Member delegated through writing. It is not allowed more than one delegation.
9.5. The Assembly elects the Auditors, approving the financial statements, acting on the seat and on the topic of conferences, as prescribed by Art. 11 of the Statute.

Article 10 - Ordinary Members Assembly

10.1. The Assembly is made up from Ordinary Members exclusively in good standing with the payment of the fees.
10.2. The President convokes the Assembly under Article. 12 of the Statute.
10.3. The first and second convocation of the Assembly should be made in the same notification, by E Mail or by fax, containing the indication of the date, time and location of the two meetings and the subjects to be covered. That list will be posted on the bulletin on the Company Website at least fifteen days before the date fixed for the first call.
10.4. The Member can be represented in the Assembly by other Member delegated through writing. It is not allowed more than one delegation.
10.5. The Assembly elects the Board of Councillors and the Probi Viri, as prescribed by 'Art. 12 of the Statute.
10.6. The eight councillors will be chosen from among candidates from all the countries of Europe and Asia. The eight members who have reported the highest number of votes can be elected councillors, if at least one of them lives in Europe and one of them lives in Asia. Where all elected councillors are living in Europe, the member who has received fewer votes will not be elected, and his place will be acquired by the Asian Member most voted. Conversely where all elected councillors are living in Asia, the member who has received fewer votes will not be elected, and his place will be acquired by the European Member most voted.

Article 11 - Governing Council

11.1. The eight councillors elected by the biennal Assembly of Members elect the President and two Vice Presidents, one European and one Asian. The Secretary and Treasurer will be selected from among the eight elected councillors. The Governing Council is composed of the President, Honorary Presidents, two Vice Presidents, eight councillors of which one is also the Secretary and one is also the Treasurer, and the Managing Director. Either the Secretary or the Treasurer (at least one) must be resident in Europe.
11.2. The Governing Council Is valid with the presence of at least 51% of members entitled to vote and assumes its deliberations with an absolute majority (51%) of voters, except for the proposals to amend the Statute, which must be approved by all present.
11.3. The Governing Council in case of absence of the President, ascribes the interim functions to one of the Vice-Presidents, with preference for the Vice-President who resides in Europe. In case of absence of the Secretary or Treasurer ascribes the interim functions to another councillor.
11.4. The Governing Council , if thinks it fit, may appoint one or two members as representative of each state.
11.5. The Governing Council implements the resolutions of the Assembly, resolves all organizational and scientific decisions, decides the initiatives necessary to pursue institutional purposes, in scrupulous observance of the Statute of the Association. Adopts all measures to protect the heritage and image of the Association.

Article 12 - President

12.1. Under Article. 14 of the Statute, every two years, the Members Assembly with a secret ballot elects eight new councillors.
The eight newly elected councillors, along with the Honorary President and the Managing Director, will meet in the same day to vote and appoint at absolute majority (51%) the new President and two new vice presidents between three nominations (for each office) designated by the outgoing Board of Directors.
12.2. The President represents the Association as legal representative, chairs the Governing Council and the General Assembly, under 'Article 18 of the Statute and signing official acts.
12.3. The President organizes the calendar of meetings of the Governing Council , the agenda of the meetings, to communicate to the other members of the Governing Council at least fifteen days before the fixed date. Presides the General Assembly which relates about the status and activity of the Association.
12.4 - The Presidents of the Association, at the end of their institutional mandate in the Governing Council, take the appointment as Past President. They save all rights of Ordinary Members and are exempted from paying members fees.

Article 13-Secretary

13.1. Under Article. 14 of the Statute, every two years, the Members Assembly with a secret ballot elects eight new councillors. The eight newly elected councillors, having elected a new President, together with the new elect-President, the Honorary President and the Managing Director, will meet in the same day to vote and appoint at absolute majority (51%) the new Secretary. The new Secretary will be one of eight newly elected councillors.
13.2. The Secretary:
-- Cooperates with the President in the preparation of the agenda of the meetings.
-- Executes the deliberations of Governing Council.
-- Drafts records of meetings and assemblies of the Governing Council.
13.3. The Secretary also executes tasks as by art. 16 of the Statute.

Article 14 - Treasurer

14.1. Under Article. 14 of the Statute, every two years, the members Assembly with a secret ballot elects eight new councillors.
The eight newly elected councillors, having elected a new President, together with the new President-elect, the Honorary President and the Managing Director, will meet in the same day to vote and appoint at absolute majority (51%) the new Treasurer.
The new treasurer will be one of the eight newly elected councillors.
14.2. The Treasurer:
-- Cooperates with the President in the preparation of the agenda of the meetings.
-- Executes the deliberations of Governing Council.
14.3. The Treasurer also executes tasks as by art. 16 of the Statute.

Article 15 - Managing Director

15.1. The duties and the responsibilities of the Managing Director are established by the Articles 17 and 18 of the Statute.

Article 16 - Auditors

16.1. Under Article. 11 of the Statute, the Members Assembly appoints among Ordinary Members three Auditors, two-years term.
16.2. The Auditors:
-- They assist in the work of Governing Council when there are in the agenda financial issues or proposals for the purchase or sale of assets by the Company;
-- They oversee the methods and procedures used by the Managing Director and by Treasurer in the drafting of the annual financial report, and the next year estimate, and supervise the annual report be submitted to the Assembly;
-- They perform at the request of the Governing Council, to special tasks, from time to time requested, relating to economic and financial problems of the Association.

COMMITTEES

Article 17 - Nature and composition

17.1. There are initially established in the drafting of this Regulation the following committees, each lasting two years, and are designated the indicated Presidents:

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COMMITTEES:	PRESIDENTS:
- Congress Program	L. Hultèn	K. Maeda
- Cooperation with Developing Countries	J. Pfeiffer	B. Lkhagvabayar
- Endoscopy	F. Konishi	S. Kudo
- Imaging	V. Piloni	C.I. Bartram
- Journal and website links	G. Gagliardi	L. Cui
- Laparoscopic Surgery	E. Xynos	S. Kwok
- New Technologies	H. Myrvold	M. Oncel
- N.O.T.E.S.	T. Schiedeck	A. Harold
- Patient’s – G.P. web consulting	B. Ravo	B. Bulent Mentes
- Procto-perineology	B. Roche	P. Gupta
- Relations with Governamental Institutions	G. Zotti	R. Andreoli
- Relations with other Societies	T. Skricka	F. Seow Choen
- Research and Fund Raising	W.R. Schouten	Y-J Ding
- Risk Management	G. Buess	M. Rabau
- Robotic Surgery	A. D’Annibale	H.S.H. Kim
- Teaching and Training	E. Lezoche	Y. Ziv
- Trias	R.K.S. Phillips	Wang Jeng Yi
- Young Surgeons	F. Aigner	M. Wong

To explain the provisions of Article 5 of the Statute:

1.a: the responsibility to control the work of the committees is assigned to one of the councillors.
1.b: the chairmanship of each committee is normally assigned to two Ordinary or Honorary Members. Exceptionally, limited to committees designated by the first Board of Directors, the chairmanship may also be entrusted to non-members, where the Governing Council decides that it is necessary. I this case, at the end of their mandate, the presidents will be allowed to join or leave the Association.
1.c: the committees will be composed of Members appointed by the Governing Council.
1.d: The Presidents of each committee decay when the Governing Council which appointed them ceases from his duties, and remain as a member of the same Committee for the next two years.
2. The Governing Council has the opportunity to confirm or change the number, the subject and characteristics of the committees, and the duration of each one is determined in two years.
3. Commissions have only consultative role and report to the Governing Council by their presidents at the end of work.

OTHER ACTIVITIES

Article 18 - External Relations

18.1. The Eurasian Colorectal Technologies Association, to achieve its social purposes, maintains relationships with other companies and national, foreign and international scientific bodies.
18.2. Such relationships are maintained by the Secretary and Treasurer, according to the directives of President and of the Governing Council.
18.3. For relations with companies and foreign and international scientific bodies was also established a special Committee.
18.4. For dealings with the companies and national and international bodies, Secretary and Treasurer make use of Managing Director's assistance.

Article 19 - Patronages

19.1. The patronage of the Eurasian Colorectal Technologies Association will be given to events promoted and presided by E.C.T.A. Members or by local Scientific or Academic National societies of particular historical and scientific value. They will make a timely request, with attached preliminary programme and list of speakers.
19.2. The Governing Council of ECTA will take into account the quality of the Congress, the themes of the report and professional and scientific speakers.
19.3. The patronage covers only the designed event.
19.4. For abroad events the application must be submitted by the President of the foreign International Society, or by the local Organising Committee, also at the same time if a member ECTA is involved in the organization.
19.5. The final decision is due to the Governing Council of ECTA.

CONGRESS

Article 20 - Date and place

20.1. The Eurasian Colorectal Technologies Association every two years will have a Congress. The first Congress will be held in Shanghai on days 01 and 02 November 2008. This date could be subject to change.
20.2. The Congress will take place alternately in Europe and Asia, and the place will be selected from time to time, on a proposal from the Governing Council, by the Members Assembly, at least two years before. The seat of the Congress should have the following minimum requirements:
A) Possibility to reach the city by air, train, car so easy.
B) Hotel receptivity of at least 2.000 seats.
C) Prestigious rooms qualified for the requirements.
20.3. The nominations for the congress seat must be sent to the Governing Council of ECTA at least three months before the date on which the congress will take place, during which the choice will be made.
20.4. Conferences overtime and refresher courses will be held in several other periods of the year.

Article 21 - Scientific Contributions of Members

21.1. Each Member in good standing with the payment of annual fee is allowed to submit, within the time limit set by the Governing Council, demand for active participation at every cultural event scheduled in the Congress program if he holds documented specific experience and knowledge. He may also propose a scientific form of communication, posters or videos, relating to Congress issues or about experimental surgery.
21.2. Among the scientific contributions received in due time, the Congress Committee
chooses on the basis of a selection that must be validated by the Governing Council, the scientific works to appear in the acts and in the abstract printed at expenses of E.C.T.A., and scientific contributions worthy of discussion in the Congress room.
21.3. Topics covered in the form of debate (round table, face to face) will not be published in the Congress acts.

Article 22 - Participation of non-Members

22.1. The Governing Council for particular topics and skills can invite to participate to the Congress specialists from any other Nationality, or even non-medical persons.
22.2. For non-members Europeans or Asians is permitted active and passive participation in the Congress after payment of the registration fee, with the same rules as apply to the Members, subject to approval of the Governing Council and availability.
22.3. For Members there is the participation fee reduced by 50%.

Article 23 - Sponsorships

23.1. The Association may receive sponsorship from any Public or Private Company or person. The Association may refuse contributions if source is not trustworthy, and / or at its sole option.
23.2. Sponsors will be divided into four classes of membership, according to the amounts of annual contributions:

Diamond Sponsor: Over Euro 100.000,00
Platinum Sponsor: From Euro 20.000,00 to Euro 99.999,00
Gold Sponsor: From Euro 10.000,00 to Euro 19.999,00
Silver Sponsor: From Euro 5.000,00 to Euro 9.999,00
Bronze Sponsor: From Euro 1.000,00 to Euro 4.999,00

23.3. Each year during the first three months of the calendar will be made a "promotional offer" for the acquisition of new sponsors. By way of example can be given the position in the higher class of contributions.

EFFECTIVENESS

Article 24 - Approval of Governing Council

This regulation, as required by the Statute, is approved by a delegation of the Governing Council, in the persons of Honorary President Mario Pescatori, Vice President Tomas Skricka, Secretary Pier Paolo Dal Monte and Treasurer Paola De Nardi. The consultation of the text was made electronically, as well as the approval was made by electronic mail, dated 13 March 2008.

Article 25 - Approval

These regulations will be submitted to the Assembly. By way of exception, in order to deal with urgent needs organizational and operational, this "Regulations" will start immediate effect from today's date, until the ratification of Governing Council and of the Assembly.

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