EurasianECTA

STATUTE OF
“EURASIAN COLORECTAL TECHNOLOGIES ASSOCIATION”
(E.C.T.A.)

TITLE I - FOUNDATION AND PURPOSE OF THE ASSOCIATION

Art. 1 - Title. It consists of a non-recognized association under the name of:

“EURASIAN COLORECTAL TECHNOLOGIES ASSOCIATION” (E.C.T.A.)

Founding members are doctors / professors present:

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At the request and with the consent of those founding members, must be considered in their absence founding members also doctors and professors (in alphabetical order):

The Association does not have profit.

Art. 2 - Head Office. The association has its head office and legal representation in Italy, Via F. Caracciolo 16, 80122 Naples.

Art. 3 - Purpose. In recent decades the development of new technologies, both diagnostic and therapeutic, has enabled important clinical progress in coloproctology. The use and abuse of these technologies has been the subject of numerous studies.The aims of the Association are:
3.A): gather in association doctors and surgeons of European and Asian countries, which deal with Coloproctology;
3.B): encourage and promote cultural and scientific exchange among all Asian and European countries.
3.C): promote stays and update exchanges between doctors of the European and Asian countries, with most attention to surgical training, research and updating technology, with the creation of centres of excellence.
3.D): create a network of Centres of Coloproctology (at least one for each country) in close connection between them, and that serve as Reference Centers for their country.
3.E): promote and organize an international Congress every two years.
3.F): support the creation and recognition of Specialization Schools in Colorectal Surgery in all countries of the Europe and Asia.

Art. 4 - Capital.
The capital of the Association consist of: a) members dues; b) by funding and/or public or private companies, society and physics persons donations. The capital availability are grant to pay the costs related to meetings, the administration, management and representation of the Association, and any encouragement and educational and scientific publications. Members can not apply to the division of the common fund and the return of fees paid.

Art. 5 - Implementation of associative purposes. The Association pursues the implementation of its goals through development activities and funding, cultural exchange, upgrade educational and scientific and determination of common standards, to be entrusted to special commissions established between the members and which are responsible as many Councillors (one for each Commission), ensuring verification during the meeting of Members.

Art. 6 - Language and communication’s mode. The association uses as the official languages English, Chinese and Italian. The official E-mail address of the ECTA Association will be: “Info@eurasianecta.org”. All members will communicate with the ECTA Association only by mail to the following address: info@eurasianecta.org.
All organs of the Board of Directors will inform in advance the Secretariat of the Association of any initiative will propose to undertake, or will engage, sending a communication to that email address.

Art. 7 – Official Review. The association uses as its scientific support the magazine "Techniques in Coloproctology" published in Rome. It will be sent to all members by the secretariat which will be prepared up by Managing Director. The Managing Director will be responsible for the activities of the Administrative Office.

Art. 8 - Members. They can join to the Association of doctors and scholars of Coloproctology residents in a European or Asian countries, after granting an application by the Board of Directors, and upon payment of membership fee. Applications for registration will be accepted or rejected in advance by the Secretary of the Association, which will submit to ratify its decision to the Board of Directors at the next general meeting. All members will be required to pay an annual membership fee, intended for calendar year. They will be exempted from payment of the first membership fee and subsequent annual fee Founding members and the Honorary Presidents. They will be entitled to receive the magazine "Techniques in Coloproctology", if not already receive as members to other Association.
Members are divided into the following categories: 1) Founders; 2) Honorary Members; 3) Ordinary Members; 4) Aggregates Members.
Honorary Members: are chosen from among the personalities who have achieved particular merits in the field of Coloproctology; the Member’s Assembly decides on their admission, on the proposal of the Board of Directors.
Ordinary Members: these are, firstly the Founding members, and therefore may be admitted as ordinary members doctors in Medicine and Surgery that are presented by two ordinary members, and engaged in a specific way of Coloproctology or provide service departments, institutes or services where it practises Coloproctology; they should be able to demonstrate through publications, educational or scientific activities etc. .. their particular and specific interest in Coloproctology.
Aggregate Members: can be admitted as aggregates those who, not being doctors in Medicine and Surgery, exercise their profession in the field of Coloproctology or are concerned for various reasons for this branch of medicine; the demand for registration must be submitted by two Ordinary Members or two Founders and must contain the written explanation of their interest in Coloproctology.

Art. 9 - Termination. Members may give up being part of the Association for resignation, for late payment or radiation. The quality of member, if lost for late payment, is recovered with the payment of allowances fee; lost if he resigns, it can be recovered only through subscription ex-novo. The radiation can be done only for compelling reasons, such as to make the member unworthy of belonging to the Association.

Art. 10 - Social Organs. Association organs are: a) Members' Assembly (honorary and ordinary); b) Assembly of Enrolled (ordinary, honorary and aggregates), c) Governing Council; d) President; e) Vice-Presidents (number two, one European and one Asian); f) Secretary; g) Treasurer; h) Managing Director; i) Board of Auditors; l) College of Probi Viri.

Art. 11 – Enrolled members Assembly. The assembly of enrolled, chaired by the President of the Association, represents the universality of the associates, and all enrolled members must undertake its deliberations, taken in accordance with the law and this statute. The Assembly shall elect the auditors, approving the financial statements, acting on the seat and on Congress and on any other matter that is not specifically delegated by this statute or regulation to the other members of the body corporate. The assembly of enrolled members can be convened in ordinary or extraordinary. The ordinary is convened every two years at the congress. That extraordinary is convened at the initiative of the Governing Council or at the request of at least one third of enrolled.
Each enrolled member can express, beyond own, only one other vote by proxy issued to him by other member. The regularity of delegations has been established by the President and the Secretary. The meetings, both ordinary and extraordinary, are valid at the first convocation if they are present or represented half plus one of the enrolled members, while in the second convocation are valid whatever the number of present. Deliberations are valid if collect at least half plus one of the votes of members present in person or represented by proxy.

Art. 12 - Members' Assembly. It is formed only by honorary and ordinary members. For Members' Assembly are observed the same way of the convocation, both the ordinary and extraordinary, the same requirements of validity, the same majority and voting arrangements for the assembly of members, including the ability for absent members to give delegates to a present member. The members assembly approve the annual budget, elect the councillors of the Governing Council, and acting on changes to the statute. The Assembly of Members will be annually.

Art. 13 - Eligibility Conditions. They are eligible for the position of Counsellor of the Governing Council only Ordinary members. They are eligible for all remaining charges all members.

Art. 14 - The Governing Council is composed of 12 members, all having the right to vote: The President, the two Vice-Presidents, eight Councillors elected among all the members, Secretary, Treasurer and the Managing Director. The Secretary and Treasurer are selected among the Councillors. The President, Vice Presidents, Secretary and Treasurer are elected every two years by assembly which meets at the Congress of the Board of Governors, with an absolute majority vote (50% of voters plus one). The Board of Governors has the power to appoint for indefinite period one or more Honorary Presidents of the Association, who will be entitled to vote in the Governing Council as the President, Vice-Presidents, Councillors and the Managing Director.
The Board of Governors has the power to appoint honorary members any personalities who have particularly distinguished in the field of coloproctology. They will have the same rights as ordinary members. The Governing Council will remain in office for two years, starting from the Congress during which the elections are held until the next Congress. Its members may be re-elected only once, except the President who is not confirmable and the Managing Director who remains in office for 5 (five) years. The Managing Director will be automatically reappointed from time to time for the same period, unless he committed serious breaches detected.
The Governing Council is invested with the broadest powers for the management and administration ordinary and extraordinary of Association. It therefore has the power to make all acts it deems appropriate for the implementation of social goals, within the limits established by statute, to promote the growth of the Association and to protect its interests. The Governing Council appointments Scientific Commissions, their components and the responsible. The Governing Council convenes ordinary and extraordinary assemblies, and has the responsibility of the administrative trends of the association and it gives the biennial accounts to members, is responsible for the printing of documents of the association and acting on changes to the regulation. The Governing Council is validly convened when there are at least half plus one of its members who are able to vote. It resolves upon a simple majority of those present, if equality of votes, the President’s vote value is double.
All members of the Board of Directors (except the Managing Director) will give theirs activities to the association exclusively free of charge, except the recognition of costs incurred and previous approval of same by the Managing Director. The founders Members elect the first Board of Directors at the time of foundation of the Association.

Art. 15 - Board of Auditors. It is composed of three members who remain in office for two social years and they may be re-elected. The auditors work with the treasurer, control the administration and the accounting of the Association. All members of the Board of Auditors give their business to the Association exclusively free of charge except the recognition of costs incurred and previous approval of same by the Managing Director.

Art. 16 - Secretary and Treasurer are chosen by the Governing Council between elected councillors. They have the task to control the budget and the administrative and financial management of the Association, to promote the association subscriptions and exchanges of technology between member countries, and to search Association’s Sponsors. Secretary and Treasurer, with the approval of the Managing Director, will also decide in advance the organization of all activities necessary for association’s achieving purposes. These decisions will then be subject to ratification at the first meeting of the Board of Directors.

Art. 17 – Managing Director. The constituent group (founding members) appoints a Managing Director, who may be also not a member, who will provide the management and coordination of the activities of the Association, with the help of the structures, the resources and people it deems appropriate. The Managing Director will provide for the Administrative Office organization, which will be the single point of interchange of communication between all Associates. The Managing Director will hold office for 5 (five) years, renewable as described in Article 14 and can be removed from office only in the event of serious default.
The Managing Director will be the only representative of the Association entitled to switch on Banking or Mail accounts or on behalf of the Association, to manage the handling of economic and financial flows, to sign subsidies payment, issue cheques, and sign any provision of cash / or payment on behalf of the Association. The Managing Director will be the only representative of the Association enabled to take employers of the association or give tasks under fee or free. The Managing Director will appoint a Vice- Managing Director, who will replace the Managing Director in the event of his impediment or death.

Art. 18 - Legal representation. The President has signed for the legal representation of the Association. The Managing Director has the signature on cases described in the preceding article 17. In case of absence or refusal of the president, his duties are assumed by Managing Director.

Art. 19 - Replacement of components Collegial bodies. If during own mandate is missing or permanently prevented a member of the College of auditors or an adviser of the Governing Council, their task is assumed by the first non-elected, and in case of equality of votes, the first non-elected older age. In case of resignation of five or more Councillors elected, the entire Council will be deemed decayed and remains in charge only for treating ordinary affairs until his replacement, for which will be provided for the convening of an extraordinary general meeting of members within sixty days.

Art. 20 - Dissolution. In the event of dissolution of the Association for the reasons provided by law, members of the assembly will act in order to deliberate, in accordance with the laws in force, the destination of the association’s heritage and of appointing of one or more liquidators, determining the powers. In any case it will not be possible to split the inventories among members.

Art. 21 - Regulation. The operation of the Association is governed, not only by this statute, but also by a rule established by the Governing Council and approved by the members Assembly, which will also have the power to change it. The rules of regulation can not be opposite to those fixed in the statute: In this case that rules will be void.

TITLE II - TRANSITIONAL AND FINAL DISPOSITIONS

Art. 22 - Provisional Organisation. In a provisional, and until the next Members Assembly, the Governing Council of the Association is as follows:

The Founding Members decided to appoint Honorary President Prof. Mario Pescatori, Rome. The Founding Members will decide during the foundation of the Association about the Notary the appointment of the Managing Director.

Article 23 - The founding members, the Managing Director and the Honorary President within three days will come together in a meeting and will approve a rule, will appoint scientific committees, and will define the amount of initial and Annual membership fee for new members.
The rule will establish the amounts of money for the definition of "Platinum Sponsor", "Gold Sponsor", "Silver Sponsor" and "Bronze Sponsor" and any initiatives to tempt the initials sponsors of the Association.
The Sponsors acquired may also provide additional donations to the Association, to predestined initiatives. The Board of Directors will act accordingly to use those donations, and any member can object. These internal regulation will be subject to ratification by the first meeting of the Board of Directors.

Art.24 - Postponement. For whatever is not expressly provided in this statute, refer to the laws governing non-profit associations.

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